Gmail has numerous features for email users of all levels. Whether you get a couple of messages a week or hundreds daily, Google's email organization tools can help make your life easier.
Try some of these email tips:
Assign colored labels to emails. Labels are similar to conventional folders, but more versatile. You can assign more than one label to a single message. You can also specify a color so you can tell at a glance which item is about what. For example, you can mark priority emails with a red label, personal messages in blue and so on.
Send email via mobile phone. Don't wait until you are at home or the office to take care of your mail. You can do it right from your Internet-ready cell phone. But save this option for short messages. You don't want to type long missives this way.
Chat with your contacts. Gmail has an integrated chat feature where you can see who among your contacts are online and available to chat. Use chat for speedy communication, when you need an instant response from another person.
Use keyboard shortcuts. Frequent emailing can use up a lot of time. Save time and give your mouse hand a break with keyboard shortcuts when composing mail.
Search instead of sorting emails. If you have thousands of messages, it will be often more practical to use the search tool than to sort them by sender or title. You can quickly find a specific message if you remember details about it, such as a unique word in the message body.
Mark messages that are important. Use the "star" option to mark messages you'll want to come back to later. For example, emails that have instructions in them, or a registration confirmation that includes your user details (though you might want to delete emails with your passwords in them).
Move messages to labels. Labels can keep emails just like folders can. Move a message from the inbox to its own label to keep the inbox clutter-free.
Archive or delete emails you don't need. Gmail has more storage space than you will ever need. Archive old messages you don't need but don't want to delete either. If you are sure you never want to see a message again, why not delete it?
Set up Gmail with your email client. In spite of Gmail's many features, some people still like their email software better. You can set up your email client to receive Gmail, for free. However a disadvantage of email software is you can't use them except on your own computer, whereas you check Gmail from anywhere there's Internet connection.
Try some of these email tips:
Assign colored labels to emails. Labels are similar to conventional folders, but more versatile. You can assign more than one label to a single message. You can also specify a color so you can tell at a glance which item is about what. For example, you can mark priority emails with a red label, personal messages in blue and so on.
Send email via mobile phone. Don't wait until you are at home or the office to take care of your mail. You can do it right from your Internet-ready cell phone. But save this option for short messages. You don't want to type long missives this way.
Chat with your contacts. Gmail has an integrated chat feature where you can see who among your contacts are online and available to chat. Use chat for speedy communication, when you need an instant response from another person.
Use keyboard shortcuts. Frequent emailing can use up a lot of time. Save time and give your mouse hand a break with keyboard shortcuts when composing mail.
Search instead of sorting emails. If you have thousands of messages, it will be often more practical to use the search tool than to sort them by sender or title. You can quickly find a specific message if you remember details about it, such as a unique word in the message body.
Mark messages that are important. Use the "star" option to mark messages you'll want to come back to later. For example, emails that have instructions in them, or a registration confirmation that includes your user details (though you might want to delete emails with your passwords in them).
Move messages to labels. Labels can keep emails just like folders can. Move a message from the inbox to its own label to keep the inbox clutter-free.
Archive or delete emails you don't need. Gmail has more storage space than you will ever need. Archive old messages you don't need but don't want to delete either. If you are sure you never want to see a message again, why not delete it?
Set up Gmail with your email client. In spite of Gmail's many features, some people still like their email software better. You can set up your email client to receive Gmail, for free. However a disadvantage of email software is you can't use them except on your own computer, whereas you check Gmail from anywhere there's Internet connection.
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